Every entity billed from one CRM. Each paid into its own books.
Each location or entity gets its own invoices, its own Stripe account and its own QuickBooks or Xero file. Your team runs all of them from HubSpot or Pipedrive.
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Denver LLC ••0937 Phoenix LLC ••2210
Portland LLC ••5563 Boise LLCSound familiar?
Every location's money lands in one account.
Someone splits the payout by hand and moves it to the right entity.
Month end takes a week.
One blended payout has to be untangled into a set of books per entity.
Our CRM has one bank account. We have twelve LLCs.
The deals are in one portal. The money isn't allowed to be.
Opening a location means a new spreadsheet.
New bank account, new books, new invoices, the same finance team.
Nobody can say which entity a late payment belongs to.
Sales has one answer, the bookkeeper another.
Card fees come out of every location.
About 2.9% of every card payment, at every entity, and nobody has the total.
Two ways to set it up.
Pick the one that matches how your entities are run. We'll help you decide on the call.
One account, a template per location
One team runs every location. Each template carries the location's branding, Stripe account, books and plan rules.
A parent with an account per entity
Each entity has its own Paycove account, logins, roles and permissions. The parent account sees and reports across all of them.
A new entity is live the same day.
Duplicate a template
Same plan rules, checkout and emails as the rest. Change the name and branding.
Connect its accounts
Its own Stripe account and its own QuickBooks Online or Xero file.
Deals route themselves
Templates are chosen by pipeline, location or product, so the rep never picks.
Month end, per entity.
Each entity's payments and recovered card fees post to its own books. You get a statement per entity, and the parent account reports across all of them.
- Payments posted to each entity's QuickBooks or Xero file
- Card fees recovered where your state allows it, on their own line
- Plan status and balance written back to the deal
By kind of business.
Questions.
What is multi-entity billing?
Billing for a business with more than one legal entity or location, where each one needs its own invoices, its own bank account and its own books. Paycove runs it from the deals in one CRM.
Can one billing setup handle multiple entities?
Yes. Run every location as a template in one Paycove account, or give each entity its own account under a parent.
Does each entity get its own Stripe account?
Yes. Each location or entity pays out to its own Stripe account, so the money lands in its own bank.
Can each entity have its own QuickBooks or Xero file?
Yes. Each template or entity account connects its own QuickBooks Online or Xero file.
Can each entity have its own logins and permissions?
Yes, with a separate Paycove account per entity under a parent. Each has its own users, roles and permissions, and the parent account sees and reports across all of them.
How is it priced for multiple entities?
One account running every location as a template is priced the same however many locations it has. A separate Paycove account per entity is $50 a month for each one after the first. See pricing.
Can't HubSpot Payments do this?
Not for separate entities. A HubSpot account connects one Stripe account, and every brand shares it, so all the money lands in one bank account. The usual workaround is a HubSpot portal for each entity, joined with multi-account management, which needs an Enterprise main account and a Professional or Enterprise subscription for every other portal. Paycove works from one portal and routes each deal to the right entity's Stripe account and books. If you already run a portal per entity, each one can connect its own Paycove account under a parent. Can you connect multiple Stripe accounts to HubSpot?
Built for businesses collecting $100K a month or more.
More than one location or entity, customers who pay over time, and each one with its own invoices, payouts and books.
Book 15 minutes