Every tuition dollar your campuses earned, collected.
Plans built from the enrollment in HubSpot or Pipedrive. Deposit at enrollment, installments charged from the class start date, the card fee recovered, and each campus paid into its own bank account and books.
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The week schools usually find us.
It's rarely the software that keeps a school's finance lead up. It's the money.
The spreadsheet that ran two campuses doesn't run five.
Every new campus adds a tab, and every tab drifts. Balances stop matching what students were promised.
Nobody can tell me who paid this month.
Admissions has one answer, the bookkeeper another, and the bank a third.
Start date comes and we take first payments by hand.
A cohort of forty starts Monday, and someone spends the week running cards.
A student withdrew in October. We charged her in December.
Stopping, refunding or recalculating a plan shouldn't take an email chain.
We're paying how much just to get paid?
About 2.9% of every card payment goes to the processor. At your volume, that's a line in the budget nobody chose.
We're opening another campus, and I dread the money side.
New bank account, new books, new invoices, same finance team.
One student's term, without anyone chasing it.
What your admissions team, your bookkeeper and your student each see.
- Enrollment
Admissions marks the deal enrolled in HubSpot or Pipedrive and presses one button. The plan is written from the deal: program price, deposit, start date, end date.
The rep never re-keys anything. The campus template sets the branding, numbering and which bank account gets paid.
- Deposit
The student signs and pays the deposit on one page with your school's name on it, by card or bank transfer.
The card fee is shown before they confirm, where your state allows it. Bank transfer carries none.
- Class start
The first installment is charged on the start date, then every month through the end of the program. Autopay, and a receipt each time.
Enrollment season stops being card-running season. Forty students start, forty schedules run.
- A missed payment
A declined card is retried on the days you set, and the student is offered bank transfer. The rep on the enrollment hears about it only if it stays open.
Your team works the list of students who are actually behind, not every student.
- A withdrawal
Stop the plan, refund a payment, split one, or recalculate what's left, from the same screen, the day it happens.
No more charging a student who left. The deal in the CRM shows the new balance.
- Month end
Every payment and recovered fee is already in that campus's QuickBooks Online or Xero file. One report shows collected, open and recovered, by campus.
Nobody reconciles at night. The bookkeeper checks it instead of building it.
deal
The card fees come back to your school.
Paycove adds the card fee to card payments as a disclosed surcharge where your state allows it, and offers bank transfer beside every card. It lands on its own line in your books, so you can see what came back.
Surcharge rules vary by state. Your counsel confirms yours; we'll show you both setups on the call.
What changes when the money runs itself.
The next campus opens with its money already working.
A new campus is a copy of a template: its own branding, bank account and books, the same rules as the rest. It can take deposits the day it opens.
campuses Zollege has grown to on one Paycove account since 2019, collecting more of what it's owed along the way. We don't promise you that. We do the same work either way.
You can say yes to the student a lender turns down.
Many of your students are changing careers and paying their own way, with a credit file a lender won't touch. A plan from your school, at no interest, lets you enroll them on your terms. The invoice carries your name, and the student stays yours.
students have paid for their program over time on Paycove, without a high-interest loan.
What schools ask.
We already have plans running in a spreadsheet. Do we start over?
No. We set the account up with your team, and we work out together how the plans already running come across.
Can the first payment land on the class start date?
Yes. The plan takes the deposit at enrollment and starts the installments on the date you set, usually the start date, through the end of the program.
What happens when a student withdraws?
Stop the plan, refund a payment, split one or recalculate the remaining balance from the same screen. The new balance is written back to the deal in your CRM.
Does each campus keep its own bank account and books?
Yes. Each campus runs from its own template with its own Stripe account and its own QuickBooks Online or Xero file, all from one Paycove account and one CRM.
We don't run admissions in a CRM. Does this still work?
Paycove creates plans from the deal in HubSpot or Pipedrive (Salesforce on request), or through our API from your enrollment site. If admissions lives somewhere else, tell us how it works and we'll say honestly whether it fits.
Is surcharging allowed in our state?
It depends on the state and on how the fee is disclosed. Paycove applies it only where you turn it on, shows it to the student before they pay, and offers bank transfer beside it. Your counsel confirms your state's rule.
What does it cost?
1% of what we collect plus $500 a month for your account, with no seat fees. See pricing.
Fifteen minutes before your next start date.
On a screen share, we build the plan Paycove would run for one of your enrollments, at the campus it's at. Built for schools collecting $100,000 a month or more in tuition.
Book 15 minutes