Six weeks or ten months. Each program on its own schedule.
Tuition plans built from the enrollment in HubSpot or Pipedrive, with a schedule for each program: weekly for the short courses, monthly for the long ones. Deposit up front, exam fees on the same invoice, and each campus paid into its own bank account and books.
- T. Brooks · Columbus · Phlebotomy, week 3 of 6Paid
- A. Shah · Akron · Medical assisting, 4 of 10Paid
- J. Ford · Cincinnati · Phlebotomy, week 5 of 6Open · admins notified
Why an allied health school runs on payment plans.
One school often runs programs of very different lengths: a nurse aide course of a few weeks, phlebotomy in about two months, medical assisting over most of a year. Each one is paid for differently.
The short programs don't get federal aid.
Federal rules set nurse aide training at no less than 75 hours (42 CFR 483.152), and many phlebotomy courses run a few weeks. At a for-profit school, federal aid needs at least 600 clock hours over 15 weeks, or 300 over 10 weeks for loans alone (34 CFR 668.8). Below that, the student pays you.
The long programs leave a gap.
Medical assisting and other longer programs can qualify for federal aid, but aid seldom covers tuition, books, scrubs and fees in full. The difference is the student's, and it runs for months.
Exams and supplies are billed on their own.
Certification exams, background checks and supplies are often charged separately from tuition, sometimes before the first class and sometimes at the end. Each one needs its own line, not a note in a spreadsheet.
Each campus keeps its own books.
Groups grow by opening campuses or buying other schools, often as separate LLCs. Each one needs its own bank account, invoices and books, even when admissions is one team.
One phlebotomy student's six weeks, without anyone chasing it.
What your admissions team, your bookkeeper and your student each see, and how the longer programs differ.
- Enrollment
Admissions marks the deal enrolled in HubSpot or Pipedrive and presses one button. The invoice is written from the deal: tuition, deposit, start date, and the exam fee.
The rep never re-keys anything. The campus's template sets the branding and which bank account gets paid.
- Deposit
The student signs and pays the deposit on one page with your school's name on it, by card or bank transfer, before the first class.
The card fee is shown before they confirm, where your state allows it. Bank transfer carries none.
- Every Monday
The tuition balance is charged weekly, from the second week of class to the last. The exam fee is its own line on the same invoice. Autopay, and a receipt each time.
Weekly, every other week or monthly, starting on whatever date you set.
- The longer programs
Every plan has its own number of payments, frequency and start date. Medical assisting can run monthly after federal aid is recorded, and nurse aide weekly over a few weeks.
One school, one checkout, a schedule that fits each program. Plans run weekly, every other week or monthly.
- A missed payment
When a scheduled payment fails, your admins are notified, and it shows as open on the student's record and on your report. The student can pay it by card or bank transfer from the same payment page.
Your team works the short list of students who are actually behind, not every payment due this week.
- A withdrawal
Stop the plan, refund a payment or recalculate what's left the day a student leaves. Your refund policy decides what's owed. How to work it out.
No more charging a student who stopped coming in week three. Your CRM shows the new balance.
- Month end
Every payment, exam fee and recovered card fee is already in that campus's QuickBooks Online or Xero file. One report shows collected, open and recovered, by campus.
Each campus's numbers are its own, and the bookkeeper checks them instead of building them.
deal
Weekly payments on short programs, and the fee comes back on each.
Short programs paid weekly mean many card payments, and the processor takes about 2.9% of every one. Paycove adds the card fee as a disclosed surcharge where your state allows it, and offers bank transfer beside every card.
Surcharge rules vary by state. Your counsel confirms yours; we'll show you both setups on the call.
What changes when the money runs itself.
The next campus opens with its money already working.
A new campus is a copy of a template: its own branding, bank account and books, the same programs as the rest. It can take deposits before its first class.
locations one business runs on Paycove, each on the same plans, the same checkout and the same month end. A new campus is one more template.
You can say yes to the student a lender turns down.
Many of your students are starting a first career or changing one, with a credit file a lender won't touch. A plan from your school, at no interest, lets you enroll them on your terms, and the student stays yours.
students have paid for their program over time on Paycove, without a high-interest loan.
What allied health schools ask.
Can each program have its own schedule?
Yes. Every plan has its own number of payments, frequency and start date, so a six-week course can run weekly and a ten-month program monthly.
Can we bill exam fees and supplies separately?
Yes. One-time items and the plan can sit on the same invoice, so a certification exam or a background check is its own line, paid up front or added to the plan.
Why don't our short programs get federal aid?
Usually because they're too short. At a for-profit school, federal aid needs a program of at least 600 clock hours over 15 weeks, or 300 hours over 10 weeks for loans only, with completion and placement rates of at least 70% (34 CFR 668.8). Workforce Pell, new in July 2026, reaches programs of 150 to 599 clock hours over eight to fewer than fifteen weeks, but only at schools already approved for federal aid, and each program needs state and Department of Education approval.
Can a plan keep running after the externship or graduation?
Yes. The end date is yours to set, so a plan can run past the last class if that's how you sell it.
Each campus is its own LLC. Can each have its own bank account and books?
Yes. Each campus runs from its own template with its own Stripe account and its own QuickBooks Online or Xero file, while admissions works from one CRM.
What happens when a student stops coming?
Stop the plan, refund a payment or recalculate the balance the day it happens. Your refund policy, under your state's rules, decides what's owed; you apply it in Paycove, and your CRM shows the new balance.
Is Paycove a lender?
No. Paycove runs the plan your school offers, at no interest. It doesn't lend, check credit or take on the student's balance.
What does it cost?
1% of what we collect plus $500 a month for your account, with no seat fees. See pricing.
Fifteen minutes before your next class starts.
On a screen share, we show you how Paycove would run a plan for a student like yours, in a program like yours. Nothing to prepare. Built for schools collecting $100,000 a month or more in tuition.
Book 15 minutes