Ten Saturdays of class. Every weekly payment collected.
Tuition plans built from the enrollment in HubSpot or Pipedrive. Deposit before the first Saturday, weekly payments charged on their own, and each location paid into its own bank account and books.
- A. Ruiz · Mesa · Week 6 of 10Paid
- K. Nguyen · Tempe · Week 3 of 10Paid
- S. Bell · Tempe · Week 8 of 10Open · admins notified
Why a dental assisting school runs on payment plans.
Many dental assisting programs are short: about ten to twelve weeks, often on Saturdays so students can keep working. That length decides how students pay.
Federal aid usually isn't an option.
At a for-profit school, a program needs at least 600 clock hours over 15 weeks to qualify for federal student aid, or 300 hours over 10 weeks for loans alone, with completion and placement rates of 70% (34 CFR 668.8). Workforce Pell, new in July 2026, reaches programs of 150 clock hours over eight weeks, but only at schools already approved for federal aid, and only after state and federal sign-off. A private dental assisting school outside the federal aid system can't offer either, so the student pays you.
Students pay from a paycheck.
Your students are usually working while they train. A weekly or every-other-week payment matches when they're paid; one lump sum at enrollment doesn't.
A new cohort starts every few weeks.
There's no fall term. Each class has its own first Saturday, so every plan needs its own start date, and the schedule has to follow it.
Each location is often its own business.
Classes run inside dental offices or small campuses, often under separate LLCs. Each one needs its own bank account, invoices and books, even when admissions is one team.
One student's ten weeks, without anyone chasing it.
What your admissions team, your bookkeeper and your student each see.
- Enrollment
Admissions marks the deal enrolled in HubSpot or Pipedrive and presses one button. The plan is written from the deal: tuition, deposit, first Saturday, number of payments.
The rep never re-keys anything. The location's template sets the branding and which bank account gets paid.
- Deposit
The student signs and pays the deposit on one page with your school's name on it, by card or bank transfer, before the first class.
The card fee is shown before they confirm, where your state allows it. Bank transfer carries none.
- First Saturday
The first weekly payment is charged on the first day of class, then every Saturday through the last one. Autopay, and a receipt each time.
Weekly, every other week or monthly, and the plan can run past graduation if that's how you sell it.
- A missed payment
When a scheduled payment fails, your admins are notified, and it shows as open on the student's record and on your report. The student can pay it by card or bank transfer from the same payment page.
Your team works the short list of students who are actually behind, not every payment due this week.
- A withdrawal
Stop the plan, refund a payment or recalculate what's left the day a student leaves. Your refund policy decides what's owed.
No more charging a student who stopped coming in week four. Your CRM shows the new balance.
- Month end
Every payment and recovered fee is already in that location's QuickBooks Online or Xero file. One report shows collected, open and recovered, by location.
The dentist who owns each location sees their own numbers, and the bookkeeper checks it instead of building it.
deal
Ten card payments per student, and the fee comes back on each.
Weekly plans mean more card payments, and the processor takes about 2.9% of every one. Paycove adds the card fee as a disclosed surcharge where your state allows it, and offers bank transfer beside every card.
Surcharge rules vary by state. Your counsel confirms yours; we'll show you both setups on the call.
What changes when the money runs itself.
The next location opens with its money already working.
A new location is a copy of a template: its own branding, bank account and books, the same plans as the rest. It can take deposits before its first class.
locations one business runs on Paycove, each on the same plans, the same checkout and the same month end. A new location is one more template.
You can say yes to the student a lender turns down.
Many of your students are changing careers with a credit file a lender won't touch. A plan from your school, at no interest, lets you enroll them on your terms, and the student stays yours.
students have paid for their program over time on Paycove, without a high-interest loan.
What dental assisting schools ask.
Can students pay weekly?
Yes. Plans can run weekly, every other week or monthly, with the number of payments you set. Many short programs match the plan to the class schedule, with the first payment on the first day of class.
Can a plan keep running after graduation?
Yes. The end date is yours to set, so a ten-week program can carry a plan over twelve or sixteen weeks if that's how you sell it.
Why don't our students use federal financial aid?
Usually because the program is too short. At a for-profit school, federal aid needs a program of at least 600 clock hours over 15 weeks, or 300 hours over 10 weeks for loans only, with completion and placement rates of at least 70% (34 CFR 668.8). Workforce Pell, new in July 2026, reaches programs of 150 to 599 clock hours over eight to fewer than fifteen weeks, but only at schools already approved for federal aid, and each program needs state and Department of Education approval. A private dental assisting school outside the federal aid system can't offer it, so students pay the school directly.
A new class starts every few weeks. Does each plan start on its own date?
Yes. Each plan starts on the date you set, usually that class's first day, so overlapping cohorts each run on their own schedule.
Each location is owned by a different dentist. Can each have its own bank account and books?
Yes. Each location runs from its own template with its own Stripe account and its own QuickBooks Online or Xero file, while admissions works from one CRM.
We also offer third-party financing. Does Paycove replace it?
No. Paycove isn't a lender. It runs the plan your school offers, at no interest, alongside whatever financing you already offer.
What happens when a student stops coming?
Stop the plan, refund a payment or recalculate the balance the day it happens. Your refund policy, under your state's rules, decides what's owed; you apply it in Paycove, and your CRM shows the new balance.
What does it cost?
1% of what we collect plus $500 a month for your account, with no seat fees. See pricing.
Fifteen minutes before your next class starts.
On a screen share, we show you how Paycove would run a plan for a student like yours, at a location like yours. Nothing to prepare. Built for schools collecting $100,000 a month or more in tuition.
Book 15 minutes