Every school its own business. The same payment plans at all of them.
Tuition plans built from the enrollment in HubSpot or Pipedrive. Each school paid into its own Stripe account and books, with its own team and logins, and a parent account across the group.
- Mile Marker CDL · joined Sep 8New
What changes when a group owns more than one school.
Each school was built to run alone. Owning several means the money side has to work for each one and for the group at the same time.
Every school is its own company.
Each one is usually a separate LLC, and Stripe requires a separate account for each legal entity (Stripe). So each school needs its own payouts, its own bank account and its own books.
Each acquisition arrives with its own way of billing.
A new school brings its own processor, spreadsheet and habits. Until it's on the group's plans, nobody at the group can say what it collected this month.
The schools don't bill the same way.
A ten-week program bills weekly. A year-long one bills monthly. The schedules differ, but the group wants deposits, withdrawals and card fees handled the same way everywhere.
Each school has its own team.
Admissions and finance at one school shouldn't see another school's students. The group's finance lead needs to see all of them.
A parent account, and an account for each school.
Each school's account carries its own logins, roles and permissions, and runs its campuses as templates inside it. The parent account sees and reports across all of them.
- The parent
The group holds the parent account. Its finance team sees every school's collections, open balances and recovered card fees side by side.
One place to answer "what did the group collect this month?" without asking each school.
- Each school
Each school is its own Paycove account, with its own users and permissions, connected to its own Stripe account and its own QuickBooks Online or Xero file.
A school's team sees its own students, and nobody else's.
- Each campus
Inside a school's account, every campus is a template: its branding, its plan rules and which bank account gets paid. Rules on each template match deals to it by pipeline, location, contact or company fields, or any custom field.
The rep never picks the campus. The deal's own fields do.
- A new school
When the group buys a school, it gets its own account under the parent: connect its Stripe account and books, set up its templates the way the group's other schools run, and add its branding.
We work out with its team how the plans it already has come across. Nobody starts over.
One price for the group.
1% of what we collect plus $500 a month for the first account. Every school's account after that is $50 a month. Above about $1 million a month, we price the group together.
Whether we invoice the parent or each school is agreed when you sign up. See pricing.
What education groups ask.
Does each school keep its own Stripe account?
Yes. Each school's account connects its own Stripe account, so its money lands in its own bank. Stripe requires a separate account for each legal entity anyway.
Can each school have its own logins and permissions?
Yes. Each school is its own Paycove account under the parent, with its own users, roles and permissions. The parent account sees and reports across all of them.
Can one school use QuickBooks and another Xero?
Yes. Each school's account, and each campus template inside it, connects its own QuickBooks Online or Xero file.
Do all our schools need the same payment schedule?
No. Each school sets its own plans, weekly, every other week or monthly, and you can set up deposits, card fees and bank transfer the same way at every school.
We just bought a school that bills differently. Do its students start over?
No. The school gets its own account under the parent, and we work out with its team how the plans already running come across.
Do we need a separate account for every school?
Not always. If one team runs every school, they can all run as templates in one account, each with its own Stripe account and books. Separate accounts are for schools that need their own logins and permissions. We'll tell you which fits on the call.
How is a group priced?
1% of what we collect plus $500 a month for the first account, and $50 a month for each account after it. Above about $1 million a month, we price the group together. See pricing.
Fifteen minutes before your next acquisition closes.
On a screen share, we map your schools to accounts and campuses, and show what the parent sees. Built for groups collecting $100,000 a month or more in tuition.
Book 15 minutes