Every tuition dollar your campuses earned, collected.
Plans built from the enrollment in HubSpot or Pipedrive. Deposit at enrollment, installments charged from the class start date, the card fee recovered, and each campus paid into its own bank account and books.
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The week schools usually find us.
It's rarely the software that keeps a school's finance lead up. It's the money.
The spreadsheet that ran two campuses doesn't run five.
Every new campus adds a tab, and every tab drifts. Balances stop matching what students were promised.
Nobody can tell me who paid this month.
Admissions has one answer, the bookkeeper another, and the bank a third.
Start date comes and we take first payments by hand.
A cohort of forty starts Monday, and someone spends the week running cards.
A student withdrew in October. We charged her in December.
Stopping, refunding or recalculating a plan shouldn't take an email chain.
We're paying how much just to get paid?
About 2.9% of every card payment goes to the processor. At your volume, that's a line in the budget nobody chose.
We're opening another campus, and I dread the money side.
New bank account, new books, new invoices, same finance team.
An installment payment platform for one student's whole term.
What your admissions team, your bookkeeper and your student each see.
- Enrollment
Admissions marks the deal enrolled in HubSpot or Pipedrive and presses one button. The plan is written from the deal: program price, deposit, start date, end date.
The rep never re-keys anything. The campus template sets the branding, numbering and which bank account gets paid.
- Agreement
The enrollment agreement goes out from the same deal, with the program, the price and the payment schedule filled in. The student confirms their email with a one-time code and signs by typing or drawing.
What the student signed is what gets charged. You countersign from the document in Paycove, and the signed PDF, with its signature certificate and a log of when it was opened, verified and signed, stays on the record.
- Deposit
After signing, the student pays the deposit on one page with your school's name on it, by card or bank transfer.
The card fee is shown before they confirm, where your state allows it. Bank transfer carries none.
- Class start
The first installment is charged on the start date, then every month through the end of the program. Autopay, and a receipt each time.
Enrollment season stops being card-running season. Forty students start, forty schedules run.
- A missed payment
When a scheduled payment fails, your admins are notified, and it shows as open on the student's record and on your report. The student can pay it by card or bank transfer from the same payment page.
Your team works the short list of students who are actually behind, not every payment due this week.
- A withdrawal
Stop the plan, refund a payment, split one, or recalculate what's left, from the same screen, the day it happens.
No more charging a student who left. Your CRM shows the new balance.
- Month end
Every payment and recovered fee is already in that campus's QuickBooks Online or Xero file. One report shows collected, open and recovered, by campus.
Nobody reconciles at night. The bookkeeper checks it instead of building it.
deal
The card fees come back to your school.
Paycove adds the card fee to card payments as a disclosed surcharge where your state allows it, and offers bank transfer beside every card. It lands on its own line in your books, so you can see what came back.
Surcharge rules vary by state. Your counsel confirms yours; we'll show you both setups on the call.
Multi-campus billing, with the money already working.
The next campus opens with its money already working.
A new campus is a copy of a template: its own branding, bank account and books, the same rules as the rest. It can take deposits the day it opens.
locations one business runs on Paycove, each on the same plans, the same checkout and the same month end. A new campus is one more template.
You can say yes to the student a lender turns down.
Many of your students are changing careers and paying their own way, with a credit file a lender won't touch. A plan from your school, at no interest, lets you enroll them on your terms. The invoice carries your name, and the student stays yours.
students have paid for their program over time on Paycove, without a high-interest loan.
By program.
How plans run for the kind of school you run.
Tuition payment plans: what schools ask.
What does tuition payment plan software do?
It builds each student’s plan from the enrollment, charges the saved card or bank account on each date, reminds the student before each payment, and records every payment in your books. Paycove does it from the deal in HubSpot or Pipedrive, with each campus paid into its own Stripe account and its own QuickBooks or Xero file.
We already have plans running in a spreadsheet. Do we start over?
No. We set the account up with your team, and we work out together how the plans already running come across.
Can the student sign the enrollment agreement in Paycove?
Yes. The agreement is built from a template of yours with the program, price and payment schedule filled in from the deal, and sent for signature. The student confirms their email with a one-time code, signs by typing or drawing, and continues to the deposit. You countersign; the student gets the signed PDF with its signature certificate by email, and your copy stays on the record. The wording is your school's, reviewed by your counsel.
Can the first payment land on the class start date?
Yes. The plan takes the deposit at enrollment and starts the installments on the date you set, usually the start date, through the end of the program.
What happens when a student withdraws?
Stop the plan, refund a payment, split one or recalculate the remaining balance from the same screen. The new balance shows in your CRM.
Does each campus keep its own bank account and books?
Yes. Each campus runs from its own template with its own Stripe account and its own QuickBooks Online or Xero file, all from one Paycove account and one CRM.
We don't run admissions in a CRM. Does this still work?
Paycove creates plans from the deal in HubSpot or Pipedrive (Salesforce on request), or through our API from your enrollment site. If admissions lives somewhere else, tell us how it works and we'll say honestly whether it fits.
Is surcharging allowed in our state?
It depends on the state and on how the fee is disclosed. Paycove applies it only where you turn it on, shows it to the student before they pay, and offers bank transfer beside it. Your counsel confirms your state's rule.
Do you work with colleges and universities?
No. Paycove is built for career, trade and vocational schools that enroll students into programs and bill tuition on payment plans, and for private and independent K-12 schools whose admissions run in HubSpot. We don’t work with public districts, colleges or universities.
What does it cost?
1% of what we collect plus $500 a month for your account, with no seat fees. See pricing.
How is this different from an all-in-one like Lumion?
Lumion replaces the CRM and services the plan itself; Paycove is only the plan, from your school at no interest, built from the enrollment in HubSpot or Pipedrive, with each campus paid into its own account and books. Lumion and Paycove side by side.
Fifteen minutes before your next start date.
On a screen share, we show you how Paycove would run a plan for a student like yours, at a campus like yours. Nothing to prepare. Built for schools collecting $100,000 a month or more in tuition.
Book 15 minutes